What is Accounts Payable? Definition, Job Description & Software

They not only deal with the primary https://quick-bookkeeping.net/provers in different departments, but also other people who contribute critical information to the process, and manage important vendor relationships. At Monster we have decades of experience in matching qualified candidates to employers and we’re ready to help. Find out how you can leverage our reach and resources to find your next hire by posting your next job for free. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. In order for you to be successful in this role, you will need to be proficient in Microsoft Office applications, particularly in Word and Excel.

• There are many widely used job sites out there that draw visits from qualified candidates.
• Possession of a valid California Driver License in the category necessary to perform essential duties of the position may be required at the time of appointment.
• This classification is assigned to the Miscellaneous bargaining unit for labor relations purposes and is subject to overtime assignments.
• Receive, match all incoming packing slips and invoices with purchase orders.
• Hands-on experience with managing and supervising the accounts payable department and staff in the organization.
• This sample job post will introduce your organization’s culture and values, while helping potential candidates understand how they’ll contribute from Day 1.

Excellent interpersonal, written, and verbal communication skills required. Two years of increasingly responsible experience in the maintenance of financial related statistical records. Respond to questions from departments regarding account numbers, balances and correction of posting errors. Keeps track of the status of all transactions taking place within the company and external vendors and contractors.

How to Hire an Accounts Payable Clerk

LinkedIn is a social network for job seekers, professionals, and businesses. With this popular job site, you can enhance your brand and advertise your open position to a wide audience of motivated, qualified candidates. Job postings on LinkedIn are also extremely streamlined and user-friendly, making it even easier for candidates to apply. Additionally, applicants can use their LinkedIn profile instead of a resume to expedite the process.

• Similar positions include and accounts payable specialist, a billing specialist, an accountant, and a bookkeeper.
• The better you describe the responsibilities, the more likely it is you’ll find the right person for this role.
• Oversee all payment transactions such as ACH, wires, paper checks and so on.
• To join our growing team, please review the list of responsibilities and qualifications.

Maintenance of a valid California Driver License is a condition of continued employment. Operates personal computer, word processing software, spreadsheets, light database functions and performs Accounts Payable and Payroll functions on mainframe computer. Basic computer skills with prior experience working with accounting software like General Ledger software. Oversee all payment transactions such as ACH, wires, paper checks and so on.

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Planergy allows for automatic three-way matching, which matches the purchase order to the receipt of the goods and to the invoice. This ensures that accounts payable clerks don’t have to spend time manually checking these things or tracking down the records. If something is different, it is triggered for manual review so your staff only looks at the situations that require human intervention. This ultimately allows for your accounts payable coordinators to be more productive while they’re on the clock.

Design custom application forms to fit the needs of your openings.Support & Assistance Our team provides support 24/5 through live chat or email, in addition to complete documentation. Training and demos are available on demand.Data Privacy Compliance Manatal complies with the latest data policies and natively supports requirements from GDPR, CCPA, PDPA, and more. The accounts payable clerk job description details all of the job functions of the accounts payable clerk. An accounts payable workflow within any given organization begins when a supplier or vendor submits a bill or invoice to the accounts payable department. Accounts payable will then route the invoice for approval and when approved, the invoice is processed for payment. However, it’s one thing to see how another company markets their job openings, but it’s quite another to have access to a customizable template with a roadmap on how to do it yourself.

Accounting Supervisor Job Description

However, before you invest time and money in the hiring and training process , ask ​​yourself whether you really need another body, or if there is a way to optimize your existing processes. Maintains accounting ledgers by verifying and posting account transactions. Collaborating with internal departments to gather, analyze, and interpret relevant financial data.

Disburses petty cash by recording entry and verifying documentation. Reconciles processed work by verifying entries and comparing system reports to balances. Charging expenses to accounts and cost centers, as well as controlling petty cash spending. Account Payable Clerks typically work with the Head Accountant or Accounting Manager in various departments across the organization. They may collaborate closely with the CEO or other leadership team members in smaller organizations where there is no Head Accountant. Generally, works in a traditional climate-controlled office environment and requires the ability to sit for extended periods.

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May also check the accuracy of figures, calculations, and Accounts Payable Job Descriptionings pertaining to business transactions recorded by other workers as needed. General duties include bookkeeping, payroll, accounts payable and accounts receivable. The job description for an accounts payable clerk is responsible for managing the day-to-day accounting activities related to the accounts payable process. This includes processing invoices, preparing payments, monitoring account balances, and reconciling discrepancies. Individuals in this role will need to maintain accurate financial records and use problem-solving skills to troubleshoot any issues that may arise.

Take some time to examine the positive impact an intelligentinvoice management systemcan have on your accounts payable department, all without changing existing processes. The key is to improve the communication in every aspect of the approvals in a way that allows AP to retain full control. There’s no upfront time or monetary investment required, so it won’t be long before you will see the true potential of your AP team. Instead, they will enjoy greater job satisfaction and productivity thanks to improved communication and faster approvals.